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OCSA House Rules -- REVISED 2018
ARTICLE I - GENERAL

The OCSA Assembly of OSU, in the course of business, duties, responsibilities, and procedures, shall abide by the HOUSE RULES, set fourth at all times unless a two-thirds majority of the members present during a regular meeting wish to suspend such rules.

When specific deletions, deviations, or exceptions are not described herein, the assembly shall abide by Robert’s Rules of Order, Newly Revised Edition. Final authority for interpretation of House Rules shall be vested in the Chair of the Assembly, unless a member of the Assembly makes an objection to the decision of the Chair.

A suspension of the rules, outlined herein, must be moved, seconded and passed by a two-thirds majority approval.

Additions or changes to the OCSA HOUSE RULES are to be voted on at a regular meeting of the Assembly, having been introduced at a regular previous meeting. A two-thirds majority approval of the members present shall be necessary for adoption.

As long as a motion is in understandable form to the Chair, the motion need not be worded in any specific manner. However, the Chair must word the motion in a form understandable to the assembly.

Any Assembly Member may move Committee of the Whole.
Upon a majority vote of those present, the Assembly shall dissolve into the Committee of the Whole.
A time limit may or may not be set.
The Vice Chair or the Assembly shall serve as Chair for the Committee of the Whole.
Upon return to regular legislation session, the Chair shall again preside and the Vice Chair shall bring out any legislation from the Committee of the Whole.




ARTICLE II – MEETING STRUCTURE

The Assembly shall convene every week during the academic year with the exception of pre-finals, finals week, and school holiday periods. Meetings shall be held on Monday evenings.

The Order of Business at regular Assembly meetings shall include:
Call to Order
Roll Call
Guest Speakers and/or Student Concerns
Approval of minutes from the last meeting
Executive Reports
Senate Report
Committee Reports
Unfinished Business
New Business
Announcements
Informal discussion
Adjounrment

The minutes are to be taken at each meeting of the Assembly and distributed by the following meeting. The minutes shall include:
All Reports Given
Summary of Business
Copies of all legislation passed
Announcements and Informal Discussion
Absences and Voting Record

ARTICLE III – MEETING STRUCTURE

The Assembly shall elect a Chair and Vice Chair of the OCSA Assembly.

The Assembly Chair shall preside during all sessions of the Assembly.
The Chair shall serve a one-year term commencing with the fall semester.
Candidates for Chair shall be Assembly members at the time nominated or shall have at least one full semester as an Assembly member or Executive.
The chair shall not at any time vote on any business conducted during Assembly meetings, except to break a tie.
The Chair shall chair the Steering Committee

The Vice Chair shall preside over the Assembly during the Committee of the Whole, in the Chair’s absence, or at the Chair’s discretion.
The Vice Chair shall be an Assembly member at the time he/she is elected.

Should the Vice Chair lose his/her assembly seat in any election, he/she shall continue to serve as a Vice Chair until a new Vice Chair is elected in the beginning of the next semester. During the period in which the Vice Chair is serving under the special circumstances outlined in this provision, they shall not have the power to vote on any main motion before the Assembly.

The Vice Chair shall serve as Chair of the Budget Committee.

Nominations for Assembly Chair and Vice Chair shall be taken at the second regular Assembly meetings in April.

In the absence of either the Chair or the Vice Chair, the Chair of Internal Affairs Committee shall fulfill the duties of Vice Chair.

Should the Chair’s seat be vacated, the Vice Chair shall become Chair and a new Vice Chair shall be elected.

ARTICLE IV – LEGISLATION STRUCTURE

Bills, Recommendations, and Resolutions shall be considered as main motions.

Legislation by the Assembly shall include:
Bills – Legislation in areas in which the OCSA has final authority, articles of impeachment, appropriation of funds, and all other powers granted by the OCSA Constitution and By-Laws.
Recommendations – Legislation recommending policy changes to the University Administration, Faculty, and other bodies affecting the OCSA constituents.
Resolutions – Legislation expressing the general opinions and/or concerns of the OCSA. A resolution may or may not contain a mandate for action.

All OCSA legislation must designate in its enactment clause who is responsible for implementing the action and must also instruct that person to report to the Assembly the results of such legislation. All OCSA legislation involving the appropriation of funds must include an itemized budget indicating how the money is to be spent and must designate from which OCSA account the funds shall be disbursed. In addition, any appropriation bill must designate in its enactment clause one person responsible for the appropriation and a specific calendar date on which that person must report to the Assembly on the results of the appropriations.

All legislation must be made available to each Assembly member in printed form at least two (2) days before it may be presented for second reading or for final action. It shall be the duty of the Secretary of OCSA to enact the provision outlined in this section.

All legislation and all amendments applying thereot, shall be voted on.

All legislation shall be numbered commencing with one (1) and indicating the semester, fall or spring, and the year.

The last meeting in each semester shall adjourn Sine Die. In the event that the last scheduled meeting is not held, all legislation not finalized must be re-introduced the following semester in order to be considered.

ARTICLE V – LEGISLATIVE PROCESS

The following procedures shall be observed in the passage of any legislation.

Any Assembly member may introduce legislation to the Assembly.

Before the introduction of any legislation, one copy must be submitted to the Chair or the Assembly, one copy to the Secretary, and one copy to the referred committee.

The Chair of the Assembly shall assign a number to all legislation.

The Chair of the Assembly shall assign introduced to the appropriate committee(s) of the OCSA.

The assigned Committee shall discuss and, if need be, revise any legislation in order that it may be presented in a clear, concise manner before the Assembly. This may include a change in the title if the intent of the legislation is not changed, and if the author agrees.

Legislation shall be reported from committees to the Assembly by majority vote of the reporting committee and under the following recommendations:
1. Recommendation of Due Pass; If given this recommendation the bill will be placed on a modified calendar, giving time for author’s explanation, questions to the author, not allowing for amendments, and moving directly into final consideration.
2. Recommendation of No Recommendation; If given this recommendation the bill will be placed on a regular calendar, giving time for author’s explanation, questions to the author, allowing time for amendments, allowing time for debate, moving directly into final consideration.
3. Recommendation of Due Fail; If given this recommendation the bill shall no longer be considered by the committee and will not be reported to the Senate for consideration.

After legislation has been removed from the committee, the Assembly secretary shall read the title. The author shall then be allowed up to ten minutes for author’s explanation and questions to the author.

Debate on the legislation shall be limited to twenty minutes unless a majority of the Assembly members present wish to extend debate for an additional length of time. Debate on an amendment shall be limited to ten minutes.

When debate has ended, the Assembly shall come to an immediate vote on the legislation of amendment before the Assembly. A roll call vote shall be required for legislation concerning the allocation of money.



ARTICLE VI – SPEAKING PRIVILEGES AND CLOSED MEETINGS

With the exception of the time set aside for Student Concerns as indicated in the Order of Business, persons who are not Assembly members must be recognized by an Assembly member in order to speak on the floor of the Assembly. The President, Executive Vice President and Faculty and Administrative Advisers shall be the exceptions to this rule.

Any Assembly member may move a “Clandere” session of the Assembly, in accordance with State Law. If seconded with majority vote of those members present, the Assembly will immediately move into said session and everyone who is not an Assembly member, OCSA Executive or Advisor will be excluded from the proceedings. No official business may be conducted during the session.

ARTICLE VII – APPLICATION PROCESS FOR NEW ASSEMBLY MEMBERS

All applications for Senator and/or Representative will be referred to the Internal Affairs committee for the review in accordance with Article V, Section 2, Subsection A, 1 & 2 of the OCSA By-Laws.

The Internal Affairs committee shall grant a minimum of one interview to each qualified applicant. A quorum of committee members must be present.
The interview shall consist of any nondiscriminatory questions determined by the committee to be plausible in effecting a valid recommendation to the Assembly.
A committee vote shall be taken on all applicants interviewed.

Internal Affairs shall adhere to the following guidelines:
The Internal Affairs Committee shall, for a period not less than ten minutes, review all applications of nominees to be interviewed.
The Internal Affairs Chair shall welcome the interviewee, and state the overall purpose of the interview process, then introduce each member present at the interview.
The OCSA Advisor shall review the application to ensure its correctness.
The Chair shall recognize each member present, in turn, to ask a minimum of one prepared question and shall, at the discretion of the presiding officer, be granted one follow-up question. Other members at this time may also ask a related follow-up question.
After the completion of questioning by members, the Vice Chair shall give a brief outline of meeting schedules, committees, office hours, the absence policy, and annual activities.
The Chair shall then open the panel to questions from the nominee.
At the conclusion of question, from the nominee, he/she shall be excused from the interview.
The Chair shall then open discussion concerning the nominee’s application.
The impressions of the applicant and the interview shall be entered from each member by the chair.
At the end of discussion, the Chair shall present a brief summary of discussion and entertain additional comments.
A vote shall be taken on the application and recorded.

All applicants receiving an affirmative majority vote shall be brought before Assembly within two (2) legislative weeks subsequent to said vote.
During the course of new business, the chair of Internal Affairs shall voice a privileged motion to accept the name of a prospective applicant.
The motion, outlined in subsection 1 of this section, shall require a second by voice.
Once the motion has been heard and seconded, the Chair of Assembly shall recognize the applicant for questions from the Assembly members for a period not to exceed 10 minutes.
Upon conclusion of questioning, the applicant shall leave the Assembly room during discussion among Assembly members. Discussion shall not exceed a time period of 10 minutes.
Upon conclusion of the discussion, the Chair of Assembly shall put to roll call vote the aforementioned motion.
If the applicant chooses to leave during discussion, he/she shall be invited back into the meeting at the conclusion of voting.

ARTICLE VIII – OATH OF OFFICE

Before the Executives and Representatives of the OSU OCSA shall enter upon the executive and responsibilities of their duties, they shall take the following oath administered by the OCSA Assembly Chair:

I, (name), do solemnly affirm that I will discharge to the best of my abilities the responsibilities entrusted to me as (position) of the Off-Campus Student Association of Oklahoma State University.
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