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SECTION 1: A meeting is the assembling of the OCSA Assembly or any OCSA Committee for the purpose of discussing and acting upon matters concerning OCSA and its constituency.

SECTION 2: A continued or reconvened meeting is one which is assembled for the purpose of finishing business appearing on an agenda of a previous meeting. Only matters on the agenda of a previous meeting at which the announcement of the continuation is made may be discussed at a continued or reconvened meeting.

SECTION 3: An emergency meeting is one which is necessary to be called to resolve a matter that demands an immediate decision. A delay in this case would cause irreparable harm to the OCSA, a person or persons' reputation, or would otherwise render the matter moot.


SECTION 1: All meetings of the OCSA assembly shall be held at a location which is convenient to the public and shall be open to the public in accordance with Oklahoma State Law.

SECTION 2: Meetings may be held in closed session only for the following reasons:
A) A motion approved by a simple majority of those members present in the Assembly to go into closed session to discuss the discipline, hiring, demotion, firing, or promotion of OCSA personnel who is employed, works or performs any task or duty under either the authority or auspices of OCSA. The closed session must be limited to the discussion of that matter only. Votes may not be taken in a closed meeting. Decisions made that result in the hiring, firing, promotion, demotion, or discipline of any individual must be made public.

The Internal Affairs Committee may move into closed session when acting in the capacity of the OCSA Election Appeals Committee only for the following reasons:
To consider special campaign tactics which need to remain secret for strategic purposes of the candidate.
To count ballots at the close of an election.

SECTION 3: The agenda of any OCSA meeting must be posted in a conspicuous, public place at least 24 hours prior to the meeting.

SECTION 4: No piece of legislation shall be considered that is not posted on the agenda in accordance with the Open Meetings Act.


SECTION 1: The executive power shall be vested in the Executive Branch of OCSA. The Executive Branch shall consist of the following officers:


SECTION 2: Appointed Executives shall be appointed by the President as needed.

SECTION 3: The duties of the OCSA Attorney General shall be, but not be limited to:
To be the legal representative of the OCSA.

To advise on the legality of all OCSA programs.

To advise on the constitutionality of any legislation enacted by the Legislative Branch.

To advise on the constitutionality of any non-moot question formally presented by any constituent.

E) To serve as the OCSA ombudsman.

To be responsible for all reports required by the University, state or
national governments.

Attend at least one OCSA assembly meeting per month and report on
his/her activities.

SECTION 4: The duties of the OCSA Publicity Director shall be, but not limited to:
Post the first and all important meetings in the O’Collegian.

Post all applications and petitions in the O’Collegian.

Advertise all Renter’s Advisory Workshops.

Ensure all advertisements, flyers, etc. are distributed and posted.

Attend all OCSA assembly meetings and report his/her activities.


SECTION 1: The OCSA Executives and the OCSA Advisor shall hire a secretary for each year. The secretary shall be responsible for:
Maintaining regular office hours to help students and OCSA members;

Shall take minutes at each OCSA meeting;

Producing current copies of the by-laws, constitution, and house rules, as well as, passed legislation;

Typing, making copies, or doing other tasks related to OCSA business for all OCSA members;

Present a budget update with a list of recent expenditures once a month to the Off-Campus Assembly;

Also keep an updated version of the Off-Campus Budget in the Off-Campus office.

SECTION 2: The OCSA Executives and the OCSA advisor shall hire an RAC Director who will maintain regular office hours to help student with housing related questions.

SECTION 3: The OCSA Assembly shall consist of Representatives and a number of Senators as determined by the Student Government Association.

SECTION 4: The Duties of the OCSA Representatives shall be, but not limited to:
Reside off campus

Maintain a cumulative/graduation retentive GPA of 2.00

Maintain Full-time or Part-time status

Attend all OCSA assembly meetings

Attend all prescribed committee meetings

Attend 1 office hour every week of the regular academic school year

Work at least 1 hour at the Renter’s Advisory Workshop(s), or an excess of 1 office hour

Participate in 1 philanthropic project each semester designated by the OCSA University committee chair

Attend all other OCSA special events

The duties of the OCSA Senators shall be, but not limited to:

Reside off campus

Maintain a cumulative/graduation retentive GPA of 2.00

Maintain Full-time status

Not be affiliated with any other living group constituencies

Attend all SGA senate caucus meetings

Attend all OCSA assembly meetings

Attend all prescribed OCSA and SGA committee meetings

Attend 1 office hour every week of the regular academic school year

Work at least 1 hour at the Renter’s Advisory Workshop(s), or an excess of 1 office hour

Participate in 1 philanthropic project each semester designated by the OCSA University committee chair.

Attend all other OCSA and SGA Senate special events, or an excess of 1 office hour

SECTION 5: It shall be the responsibility of all members of the OCSA assembly to have a working knowledge of the OCSA Constitution, By-laws, House Rules, and all amendatories. Upon completion of the oath of office, all members of the OCSA shall be held accountable for the aforementioned documents and their provisions.

SECTION 6: The OCSA Assembly shall assemble at least twice in every school month.

SECTION 7: All Assembly members shall attend all OCSA meetings, regular and special, shall attend all their respective committee meetings, and attend weekly office hours.

SECTION 8: No OCSA Assembly member shall be absent from the OCSA meetings, committees, or workshops without just cause or reason including reasons of academia, sickness, family emergency, or miscellaneous reasons dubbed appropriate by the OCSA assembly vice chair, under the advisement of the assembly chair and advisor. Three absences in one semester shall be considered malfeasance of office.
If an OCSA Assembly member's absence from an OCSA meeting is justified as determined by the OCSA Assembly Chair and the absent member sends a proxy, no absences will be assigned for the first two proxies.

If no proxy is sent to Assembly, a full absence will be assigned.

On the second and subsequent proxies, a ½ absence will be assigned.

A note must be presented to the Assembly Vice Chair before roll call of the meeting to be missed.

4) The note must include:
Reason for the absence;

Name of the proxy if one is in attendance;

Date of the meeting missed;

Must be signed by the absent assembly member

Committee absences shall count as ½ absence. If the absent member contacts the committee chair, the committee chair shall, at his/her discretion, remove the absence, or determine the appropriate course of action.

Office hour absences shall count as ½ absence. If the absent member contacts the Vice Chair of Assembly, it shall be at the discretion of the Vice Chair to remove the absence. Committee chairs can only receive two unexcused assembly meeting absences per semester. Upon acquiring the second absence, he/she shall be removed from the chair position immediately with a majority vote from the OCSA assembly. If there is a piece of legislation in their committee the committee chair must meet to discuss the legislation prior to the next OCSA meeting.

Office Hours may not be banked to protect against future absences.

Senators are allowed to work their weekly OCSA office hour in the SGA office if provided they present the Assembly Vice Chair with evidence of such hours.

Senators cannot count weekly SGA Senate meetings toward the OCSA Office hour.

If an OCSA Senator is absent or over ten minutes late to Senate Caucus meeting, the Senator shall receive one (1) absence. If the Senator contacts the Senate Whip prior to caucus, it shall be at the discretion of the Whip to excuse the Senator.

If an OCSA Assembly member should arrive more than ten minutes after the Assembly meeting is called to order, a Tardy shall be assigned. Three tardies constitute one absence.

If an OCSA Assembly member should arrive 15 minutes after the Assembly meeting is called to order, miss a roll call vote, or leave before the beginning of informal discussion, a ½ absence will be assigned.

The Vice Chair of OCSA shall be responsible for keeping a record of absences, and shall report anyone accruing three or more absences to the Internal Affairs Chair. In addition, he/she shall be responsible for providing a weekly, updated list of absences to the Assembly at each assembly meeting.

Any Assembly member sent by the committee chair or the Chair of the Assembly to represent OCSA elsewhere during an Assembly meeting shall not be counted as absent.

All Assembly members, including Executives, be required to participate in a philanthropy (i.e., Into the Streets, Big Event, etc.) project once each semester.
If a member does not attend, he will be assigned one (1) full absence.

If a member attends, it will erase one (1) full absence

SECTION 9: Any member shall be impeached and removed from office for malfeasance of office, violation of duly enacted regulations or other legislation of the OCSA. The accumulation of three (3) absences in one semester by any member shall result in automatic removal from office in accordance with Article VII Section 5 of the OCSA Constitution.

SECTION 10: Procedure for Hearing of Impeachment and Removal from Office:

During New Business of an Assembly meeting, the motion to impeach shall be in order. Any member of Assembly may make the motion. The motion shall require a two-thirds majority to pass. Upon passage a Removal from Office Hearing shall be scheduled.

After the motion is made, pursuant to Section 10-A., the member who proposed the motion shall present the question, in the form of a resolution, during the scheduled Removal from Office Hearing. The Removal From Office Hearing shall be held during Unfinished Business of a regularly scheduled Assembly meeting. All charges must be clearly stated prior to questions and debate. A roll call vote must be taken to decide the question of removal. The member(s) charged may vote. A three-fourths (3/4) majority is required to remove a member from office.

The Removal From Office Hearing shall be presided over by the Vice-Chair of the Assembly.
Should the Vice-Chair of Assembly be the Assembly Member presenting the question of removal, the Removal From Office Hearing shall be presided over by the Assembly Chair.

SECTION 11: Improper Behavior of Assembly Member:
The Assembly shall have the authority to determine what improper behavior is.

Any Assembly member shall have the right to make a motion that an Assembly member is exhibiting improper behavior and shall be required to leave the meeting. This motion requires a simple majority to pass.

This motion is non-debatable.

Should the offending member not leave of his/her own free will, the Chair will have the discretion to appoint a Sergeant-at-Arms to escort the Assembly member out of the meeting.

If a Sergeant-at-Arms is needed to escort a member from within the Assembly, then impeachment of the offending member is in order.

Any Assembly member that is required to leave during the meeting shall receive a full absence for each time the member is required to leave.


SECTION 1: Standing Committees shall be: Internal Affairs, University Affairs and Civic Affairs. Additions to Standing Committees may be established by amendment to these By-Laws.

SECTION 2: The following shall be the function of the committees:
Internal Affairs Committee shall be responsible for the internal structure and organization of the OCSA and review all legislation pertaining to the above function. Their duties will also consist of:
Internal Affairs must post and accept applications for vacant OCSA Senate seats and recommend their selection to the Assembly for approval.

Internal Affairs will be responsible for reviewing Presidential-elect or Presidential nominations for the executive positions and present their vote to the Assembly when the Committee brings out the appointee's name before the Assembly.

Internal Affairs Committee shall serve as the Election Committee.

Advertising any open OCSA seats for a minimum of one school week before taking action on that seat.

University Committee shall concern itself with campus affairs, policies, faculty and staff, and all legislation pertaining to the above function. The duties will also consist of:
Organize at least one philanthropic, community service or campus service project each semester.

Civic Affairs Committee shall concern itself with OCSA relations with the City, State, and National matters, and review all legislation pertaining to the above function. The duties will also consist of:
Send one representative to city council meetings.

SECTION 3: All OCSA Assembly members are required to serve as voting members on a Standing Committee.

SECTION 4: The determination of committee membership shall be the responsibility of the Chair of Assembly. Committee memberships shall be of no less than four (4) and no more than ten (10) Assembly members. This number may be proportionately revised by the Chair of Assembly.

SECTION 5: The procedure for electing the chair of the OCSA Standing Committees shall be as follows:
At the first scheduled Assembly meeting in November and at the first scheduled meeting in April, nominations shall be opened for chair of each of the Standing Committees. Nominations shall remain open for one week. Elections for each chair shall be held at the second scheduled Assembly meeting, after allowing a period of questions to and debate and discussion on each nominee.

The Chairs elected shall assume the responsibilities of Chair immediately after the election.

Within the first month of the each semester each Standing Committee shall elect a Vice Chair at a regularly scheduled meeting with a majority of members present. The Vice Chair shall serve until the end of that semester.

Should the Chair's seat become vacant, the Vice Chair shall assume the vacancy, and a new Vice Chair shall be elected.

SECTION 6: All OCSA Standing Committee Chairs shall be responsible for the following:
Establishing a committee meeting place and time.

Communicating to the committee members the meeting place and time, proposed agenda, and proposed legislation prior to being taken to the Assembly for a vote.

Presenting a report at every OCSA meeting concerning the committee's meeting, work and proposed legislation.

Reporting to the OCSA Chair any appointment, or resignations pertinent to committee seats, and any changes in the eligibility of committee members.

Reporting to the Vice Chair of Assembly the names of committee members who were absent from scheduled committee meetings.


SECTION 1: The Steering Committee of the OCSA and its function shall be: maintaining communications and coordinating operations for the standing committees, and be responsible for setting long-range goals and plans to enhance the OCSA. The Steering Committee shall also be responsible for motivating the committees and insuring that they receive any information or ideas which relate to their operation. The Steering Committee shall consist of the Chairs of the OCSA Standing Committees, the Senate Whip, the Vice Chair and the Chair of Assembly. The Chair of Assembly will chair the Steering Committee meetings. The President, Vice President, and the Advisor shall serve as ex-officio members of Steering.


SECTION 1: The following committees shall convene on an "as needed" basis:
The Budget Committee shall review the budget, as submitted by the executive branch, and then introduce the budget to the OCSA Assembly along with Committee recommendations; the committee shall review any budget bills before being introduced to the OCSA assembly;
Each Standing Committee Chair shall to serve on the Budget Committee.

Election Appeals Committee
1) Deals only with OCSA elections

2) Reviews procedures used during the Election Agency (IA)
and Assembly meetings that dealt with the elections.

Shall be created from assembly members who were not
directly involved in the appeal (i.e. Internal Affairs
members and the parties in question).

Shall consist of 3 assembly members as appointed by the
OCSA Assembly Chair.

Each party involved shall be able to challenge without
cause up to three assembly members on the committee.

OCSA shall be represented by the Attorney General.

7) The decision(s) of the Election Appeals Committee may
be appealed to the Administration on the basis of


SECTION 1: Applications for the following positions, shall they be vacant, shall be submitted to the President or President-elect: Vice President, Attorney General, and Publicity Director.

SECTION 2: The President shall review all applications, select one for each open position, which he/she shall then submit to the Internal Affairs Committee.

SECTION 3: The Internal Affairs Committee shall review the President's selection(s) and return the application(s) and the committee's vote to the President or President-elect within two weeks.

SECTION 4: The Internal Affairs Committee shall then bring the applicant(s) name before the Assembly for confirmation or denial in Unfinished Business.

SECTION 5: Confirmation of the appointment requires a two-thirds (2/3) affirmative vote of the Assembly present.


SECTION 1: The procedures for filing for election of OCSA Representative shall be as follows:
A filing period shall be open at least three consecutive weeks prior to each election at which time applications will no longer be accepted and interviews will no longer be granted until the beginning of the next semester. There shall be a waiting period of at least one school day between the close of the filing period and the day of the general election.

Candidates shall file with the OCSA office. Filing shall consist of a petition bearing the candidate's signature and signatures of ten off- campus students. The candidate's signatures shall be considered an agreement to comply with these election rules and other regulations established by the OCSA Assembly.

Candidates must have a 2.0 overall GPA, must not be on academic probation, and must maintain full-time or part-time student status.

Candidates must present their ID card when filing.

SECTION 2: The procedures for the general election for OCSA Representatives shall be as follows:
Elections for representatives shall be held to fall near the SGA Fall and Spring Senator elections.

The ballot shall include the total number of seats available, a heading that reads "Vote for no more than (total number of seats open) or ballot shall be void." and a list of candidates in random order.

SECTION 3: Procedures for filing for election of OCSA President and Executive Vice President shall be as follows:
A filing period shall be open at least ten consecutive school days prior to the election. There shall be a waiting period of at least one school day between the close of the filing period and the day of the Presidential election.

Candidates shall file by ticket for President and Vice President. For a candidate ticket to be filed, the candidates must submit a petition consisting of the candidate's signatures and the signatures of off-campus students equal to either one hundred (100) or one-half (½) of the number of ballots cast in the previous election, whichever is least.

Candidates must have a 2.0 overall GPA, must not be on academic probation and must maintain full-time student status at the time they file for election, and must maintain all of these requirements throughout their term if elected. Candidates must also have been an Assembly Member or member of the OCSA Executive Branch for at least 6 regular term weeks.

Candidates must present their ID when filing.

SECTION 4: The procedures for the Presidential election for OCSA shall be as follows:
The election for President and Vice President shall be held to fall near the SGA Fall elections.

The ballot shall include all duly filed candidate tickets in random order. The heading shall read "Vote for no more than 1 ticket or ballot shall be void."

The election polls shall be handled by the applicable campus election software.

The Election Committee shall be as defined previously by the By-Laws. The Election Committee shall be responsible for the administration of the election.
The OCSA advisor shall access the election software to view the results.

When the results have been compiled, copies are to be distributed as follows: One to the President of the University, one to be put in the OCSA files, one to be posted in public, and one to the OCSA President.

The OCSA Advisor shall contact the winners of the election within one week after the election.

Write-in candidates shall be allowed on the ballot. A write-in candidate must receive at least 10% of the ballots cast to be eligible for a representative seat.

Newly elected representatives shall be responsible for being installed in OCSA by the second meeting of the beginning of the term they were elected. Duties and responsibilities for representatives shall begin no later than the second meeting of their term.

SECTION 6: The procedure for contesting an election shall be as follows:
Any candidate wishing to contest the election must do so by 5:00 PM two school days following the election by filing a written statement listing names, times and places of accused violations with the Attorney General and the Internal Affairs Chair.

The Internal Affairs Committee shall investigate the alleged violations by the next OCSA regular meeting and if such allegations prove valid, request either a recount, a new election, or disqualification. A 2/3 majority vote by the Assembly shall be needed to justify such action as requested by the Internal Affairs Committee.

A request for a recount must be submitted in writing to the Internal Affairs Chair and the Attorney General, within two school days after the election.

The Election Committee shall conduct all recounts within 48 hours of the time they are requested.

If the recount changes the outcome of the election, a third count shall be conducted immediately by the Internal Affairs Committee and the OCSA President.

The assembly action shall be the final and binding action, unless
appealed to the Election Appeals Committee on the basis of

SECTION 7: Procedures for conducting the Internal Affairs Investigation into alleged
election violations:
Procedural due process requires that students be given a written notice of
the specific charges against them, the time and place of hearing, evidence
which will be presented against them, and the possible action to be taken
against them if the charges are supported. The notice should be provided
to the student by a minimum of three (3) days prior to the hearing to allow
the student to prepare a defense.

The student(s) cannot frustrate the notice process by failing to keep OCSA
informed of a change of address, as OCSA is only required to employ their
best efforts and nothing more in attempting to give written notice to a

The student(s) with whom the violations are alleged are responsible for contacting the persons they consider to be witnesses.

The accused student may have an advisor present during the hearing
process. The advisor is limited to advising the accused students and may
not participate in presenting the case, questioning relevant parties, or making statements during the proceedings.

All parties shall have the privilege of presenting witnesses, subject to th
right of cross examination by the Internal Affairs Committee, but not by the opposing parties.

Hearing proceedings (excluding the deliberation of the committee as it is
closed to non-panel members) shall be recorded in summary. Audio tape
recordings may also be made of the general hearing for purposes of
reviewing during deliberation and for transcription into minutes and are
property of OCSA. These tape recordings will be expunged after all
appeals are concluded and a final decision is reached.

There is no requirement that the hearing be open to the public or members
of the college community.

The student is entitled to appear in person to hear the evidence. If a
student elects not to appear, the hearing will be held in his/her absence.
Failure of a student to appear will be noted without prejudice. Findings
will be based on the available information at the time of the hearing.

Following the hearing, the Internal Affairs Committee will dismiss non-
panel member hearing participants, including the accused student. The
committee will deliberate a decision and, by majority vote, find whether
or not a violation(s) of the elections rules as charged has been proven by the evidence offered. If violations have occurred or if not, the Internal Affairs
Committee shall submit to the OCSA assembly at the next meeting
following the determination of a summary of the meeting(s), a report of the
findings, and the suggested actions according to OCSA by-laws that should
be implemented.

Outline for Agenda of the Internal Affairs Investigative Meeting (can be
adjusted for specific use):

I. Call to Order/Roll Call

II. Introduction of everyone present

III. Explain the philosophy and function of the Internal Affairs Committee hearing.

IV. Ask if there are any questions regarding due process rights

V. Read the narrative portion of the incident report aloud

VI. The party filing the complaint presents their side and presents witnesses
a. Committee questions

VII. The referred student(s) presents their side and presents witnesses
a. Committee questions

VIII. The reporting party and referred party are thanked and excused.

IX. The referred student(s) is/are given the option of waiting for a decision.

X. Everyone but the investigating committee is dismissed from the room during deliberation.

XI. Deliberation


SECTION 8: The procedures for campaigning on University property shall be as follows:
A) Candidates shall be responsible for obtaining proper permits from the Student Activities Office before placing any campaign materials in any building.

B) Ground signs may be put up no more than two (2) school days prior to an election. Other campaign material may be put up no more than four (4) school days before an election. This time may be extended with permission of the Internal Affairs Committee but must be reported back to the OCSA assembly. No campaign material or soliciting of votes may occur within a 100 ft. distance from each and every OCSA voting station on the day of elections.

C) No campaign material may be placed on buildings, trees, shrubs, poles, benches, or trash cans. No campaign material may be placed to hang over sidewalks, or to endanger those using the sidewalks.

D) No campaign material may be placed in the Student Union Building, or on any public bulletin boards within the Student Union. Campaign materials may be placed only on bulletin boards in other campus buildings and only one piece of campaign material per candidate or candidate ticket on each board is allowed.

E) Each candidate will be allowed no more than five ground signs. Each sign may not exceed the size of 2 ft. by 3 ft. or the equivalent area of 6 square ft.

F) The candidate is responsible for the removal of campaign material.

G) Other campaign tactics not provided by these rules are permitted providing such tactics do not endanger the safety and well-being of people and/or property. If these tactics are ruled dangerous or inappropriate by the Election Committee, removal of the candidates must be instituted immediately upon notification.

H) Use of any media shall be limited to $100.00 per representative candidate and $200.00 per presidential ticket.

SECTION 9: The procedure for disqualification shall be as follows:
A) All candidates are required to comply with OCSA election rules. Failure to comply makes candidates subject to disqualification.

B) In the case of disqualification of a winning candidate, the candidate with the second highest number of votes will be declared the winner.

C) Any candidate subject to disqualification will be notified of the violation before any actions taken. The Attorney General shall be responsible for the notification.


SECTION 1: Elected representatives shall take office the first meeting of the Fall semester following their election in the previous Spring semester. The representative’s term of office shall be one year from the time of living group elections, held in the Spring.

SECTION 2: Appointed representatives shall take office upon their approval by the Assembly. The term of office shall be the date the representative takes the oath of office until the adjournment of the final meeting of the Spring semester. The shortest terms shall be filled first.

SECTION 3: The President and Vice President shall be sworn in during the first school week of January. Their term and the Executive Branch's terms shall run from January to January.


SECTION 1: The OCSA Fiscal year shall be from October 1 to September 30.

SECTION 2: The annual OCSA budget shall be introduced and approved by the Assembly each fall semester before the beginning of the new fiscal year (October 1).

SECTION 3: If a petty cash account is established, monies will be dispersed from this account in the following manner. Expenditures must be approved by the OCSA President and the OCSA Advisor. If the OCSA President is unavailable, the OCSA Treasurer's approval may be solicited in place of the President's. The approval will be in form of the above parties' signatures.

SECTION 4: Any person or persons responsible for expenditures may be held personally liable for those expenditures.

SECTION 5: A line by line budget can only be modified by legislative approval.


SECTION 1: Amendments, addendums, and appendages to the OCSA By-Laws and House Rules shall be presented in bill format, voted on at a regularly scheduled Assembly meeting, having been presented at a previously, regularly scheduled Assembly meeting. A two-thirds (2/3) majority vote of the members present shall be necessary to pass such measures.
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